Criteria for Approval, Withdrawl and Denial of WIOA Eligible Training Provider Applications Policy (effective 01/12/2016)

The following information is regarding billing for Individual Training Agreements (ITA) with Workforce Solutions for North Central Texas (WSNCT) under the Workforce Innovation and Opportunity Act (WIOA).

The Training Provider shall provide occupational training only for programs in occupations approved by WSNCT via the WIOA Eligible Training Provider (ETP) Application and as displayed on the Statewide List of Certified Training Providers.  The Workforce Center contractor is contracted through WSNCT with the North Central Texas Council of Governments (NCTCOG) acting as the administrative entity, hereafter known as the Contractor. The current Contractor for WSNCT is ResCare Workforce Services.   

The Contractor recruits and certifies those individuals who are eligible for training.  The Contractor will assess each eligible applicant for career aptitudes, interests, abilities, academic skills, etc. to assist in determining appropriate training assignment.  The Training Provider may refer applicants who are interested in its training to the Contractor for determination and certification of eligibility and appropriate referral and assignment to training.

The Contractor will review and notify the Training Provider of approved training for each individual participant through the means of an ITA.  The Training Provider cannot provide training or be paid for training for participants without prior authorization with an effective date via the ITA from the Contractor.  The ITA will serve as an individual agreement between the Contractor and the Training Provider.

The Contractor shall be liable only for expenditures made in the compliance with the cost principles and administrative requirements set forth in the uniform commercial code of the State or such manner as provided by Federal, State, and Local laws.

The Contractor shall not be liable for the costs incurred for individuals not certified as WIOA eligible prior to enrollment and participation in the Training Provider program.  The Contractor shall not be liable for any costs incurred before approval of a written ITA or after termination of the ITA.

Funds available for any WIOA certified individual served under an ITA shall not exceed the approved costs identified in the WIOA Training Provider Application as displayed on the Statewide List of Certified Training Providers and the Individual Training Account as approved by WSNCT. 

WIOA funds are to be used exclusively for tuition, books, supplies, fees, etc. as identified on the ETP application approved by WSNCT. 

In no event will the same cost be paid from multiple funding sources (duplicating payment for identical services).Documentation for the expenditure of Pell Grant funds and funds from other sources must be maintained by the Training Provider and reported to, and coordinated with, the Contractor as assurance that double billing is not occurring.

Collegiate Training Providers will bill the Contractor for the current semester hours within 45 days of the first day of the class for that semester to ensure timely payment.  Documentation of participant attendance and progress such as registration statement, copy of completion grades, books, supplies and appropriate adjustments, discounts, rebates must be included with invoice. 

Proprietary Training Providers will bill the Contractor for the previous month’s expenses by the 10th of each month following delivery of services.  Documentation of participant attendance and progress such as evidence of enrollment, attendance records, copy of completion grades, tuition, fees, books, supplies and appropriate adjustments, discounts, rebates must be included with invoice. 

Invoices must be submitted to:

ResCare Workforce Services
624 Six Flags Drive, Suite 245
Arlington, TX  76011
(817) 573-4282 ext. 3502
Invoices@dfwjobs.com

Serving:  Collin, Denton, Erath, Ellis, Hood, Hunt, Johnson, Kaufman, Navarro, Palo Pinto, Parker, Rockwall, Somervell and Wise counties

The Contractor will coordinate procedures with the Training Provider to share information on financial resources for participants as outlined in the Coordination of Department of Education (DOE), Pell Grants, and other Funding Sources.  All reimbursements due from refund, rebates, discounts and expenses are due and payable to the Contractor upon discovery.